Events — How It Works

Who: Anyone.   Goal: See what's coming up.

1. On the parish website, open Events (upcoming events are also featured on the home page).
2. Browse the list, grouped by month. Tap the category or ministry chips at the top to narrow it down — the two filters combine.
3. Tap any event to open its page: when and where, a description, who's hosting, and how many spots are left.

Result: A clear, up-to-date picture of parish life — in your language.

Who: Anyone.   Goal: Let the parish know you're coming.

1. On the event (in the list or on its page), enter your name, how many are in your party, and optionally your email.
2. Tap RSVP. If the event has a capacity, you'll see how many spots are left.
3. If you left an email, you get a confirmation with the event details, an add-to-calendar link, and a private link to change or cancel later.

Result: Your spot is saved, and the office knows to expect you (and your party).

Who: Anyone, when an event has hit its capacity.   Goal: Get in line in case a spot opens.

1. If the event is full, the form simply switches to "Join the waitlist" — no dead end.
2. Submit your name and party size the same way. You're added to the waitlist, oldest-first.
3. If someone cancels and your whole party fits in the freed seats, you're moved up to "Going" automatically (parties are never split).

Result: You keep your place in line — and may be promoted to a confirmed spot without lifting a finger.

Who: Anyone.   Goal: Make sure you don't forget.

1. On the event's page (or right on the list), tap 📅 Add to calendar to drop it into Google Calendar.
2. Prefer Apple Calendar or Outlook? Tap .ics to download a file your calendar app opens.
3. For a repeating event, the calendar entry repeats too.

Result: The event lands on your phone, in your parish's timezone.

Who: Anyone who RSVP'd with an email.   Goal: Free up your spot if plans change — no login.

1. Open the manage link from your confirmation email. It shows your event and whether you're Going or on the Waitlist.
2. Tap Cancel to give up your spot.
3. Cancelling a confirmed spot frees those seats — and may promote the next person on the waitlist.

Result: A one-tap way to keep the count honest, so the parish plans for the right number.

Who: Anyone.   Goal: Remember the day, and invite others.

1. If you RSVP'd with an email to a one-off event, you'll get a reminder the day before it starts.
2. Use the Share button to send the event to a friend; the link shows a rich preview with the event photo.

Result: Fewer no-shows, and an easy way to bring someone along.

Who: Parish staff.   Goal: Put a single event on the calendar.

1. Open Admin → Events and fill in New event: title, start (and optional end) date/time, location, address (for directions), an optional photo, and a description.
2. Optionally set a category and the hosting ministry — these power the public filter chips.
3. Leave Repeats on "Does not repeat" and tap Add event.

Result: A polished event page, live on the home page and Events page in every language you offer.

Who: Parish staff.   Goal: Schedule something that repeats (e.g. a weekly Bible study).

1. Set the first date/time as usual, then choose Repeats → Weekly (same weekday) or Monthly (same week-of-month + weekday).
2. Optionally set a Repeat until date to end the series.
3. The public page shows the next upcoming occurrence and lists the dates after it; the add-to-calendar and .ics entries repeat automatically.

Result: One entry covers the whole series. (Recurring events don't take RSVPs — there's no single seat to reserve.)

Who: Parish staff.   Goal: Cap attendance for a space-limited event.

1. Make sure Allow RSVPs is on, then enter a Capacity (leave it blank for unlimited).
2. Once the seats fill, new RSVPs join a waitlist automatically — waitlisted parties never count against capacity.
3. When a spot frees up, the oldest waitlisted party that fits is promoted to "Going" with no manual step.
4. Tick Email me each RSVP if you want a notice in your inbox every time someone signs up.

Result: The right number of people, a fair line, and no spreadsheet juggling.

Who: Parish staff.   Goal: See who's coming and hand a list to a volunteer.

1. Open the event's card to see the RSVPs roster: a seats-filled bar, how many are checked in, and how many are on the waitlist.
2. Each person shows their party size and email; waitlisted people are tagged.
3. Tap Download CSV to export the attendee list (name, party size, email, status, attendance) for printing or a sign-in desk.

Result: A live count at a glance, and a clean export when you need paper.

Who: Parish staff or a greeter.   Goal: Track who actually attended.

1. On each confirmed guest in the roster, tap Here when they arrive — or No-show if they didn't.
2. Tap again to clear it. The roster keeps a running checked-in count.
3. Attendance is included in the CSV export, so you have a record afterward.

Result: Real attendance numbers — useful for planning the next one and for follow-up.

Who: Parish staff.   Goal: Make sure two events don't claim the same space.

1. When you assign a Room to an event and save, Nave checks that room against everything else on the calendar — including each date of a recurring series.
2. If it clashes (honoring the room's setup/teardown buffer), the event isn't saved and you see a banner naming the conflicting booking and time.
3. Pick another room or time and save again.

Result: No surprise overlaps — the same conflict logic that protects the parish calendar.

Who: Parish staff.   Goal: Call something off without leaving people in the dark.

1. Tap Cancel event and add an optional reason. The event stays on the public site with a "Cancelled" notice, and its RSVP form is hidden.
2. Everyone who RSVP'd with an email — going and waitlisted — is emailed automatically, so no one shows up for nothing.
3. Changed your mind? Restore it. Or use Delete to remove it permanently.

Result: A clean, kind cancellation — attendees are told, and the page explains itself.